Check in with your department administrator and follow these steps for new hires from University Human Resources.
Register with OISSS
It is required that all new international scholars in either J-1, H-1B, O-1 or TN status register with the Office of International Student and Scholar Services (OISSS) upon arrival. When checking in with OISSS, please make sure you have all your travel documents (passport, visa, printout of I-94 record or I-94 card, DS-2019) and those for any dependents with you in the U.S.
Review Resources for Newly Arrived International Postdocs from OISSS
OUPA strongly recommends that international postdocs review the information on the “Once You Arrive” page of the OISSS website, including “Your First Days at Brown” checklist, for additional check-in instructions and information.
Apply for a Social Security Number
Please note, all postdocs must obtain a social security number (or proof that an application has been filed) to be paid by the Payroll Office at Brown. Review this important information from the OISSS about applying for a social security number and plan to visit a Social Security Administration Office once you have employment authorization.
To apply for an SSN, head to your nearest Social Security Office. Remember to bring your passport, DS-2019, I-94, and any other documentation to indicate that you are working in the US. It takes about ten days for your US entry status (for the I-94) to be updated, so plan your visit accordingly.
When you receive your SSN, you need to report it to your department administrator. Keep your SSN safe, and do not give it to anyone who does not need it. It is common for banks and landlords to ask for your SSN.
Sprintax Calculus
Please note, international postdoctoral appointees paid by Brown University must enter their data pertaining to their immigration and tax status into Sprintax Calculus so that the Controller/Payroll Office can determine your level of taxation. You may submit the Form I-9 and begin employment at Brown University prior to completing the Sprintax Calculus process. However, until you complete the Sprintax Calculus process and submit the signed forms to the Brown Business Center, you will not benefit from any applicable tax treaty and will be taxed as a resident for tax purposes. Please refer to this page on the OISSS website for more information.
Complete Federal I-9 Form
The Federal I-9 form is used to verify the identity and employment authorization of individuals hired for employment in the United States. Complete your Federal I-9 form and other employment paperwork with the HR Service Center (HRSC). Located in Page-Robinson Hall (69 Brown Street), the HRSC can be found in the Brown Business Center on the second floor in suite 213. No appointment is necessary. Click here to review the list of acceptable documentation to complete your I-9. Please note, original documents are required–scans or photocopies are not acceptable.
Get a Brown ID Card
Get your Brown ID card at the Brown Card Office in Page-Robinson Hall (69 Brown Street) on the fifth floor in Room 511. Ask your department administrator to set up your key and card access to buildings as needed. After completing your I-9 form, a UHR staff member will give you a form to get your Brown ID card.
Complete W-4 Form and Enroll in Direct Deposit
Additionally, you should complete a W-4 form and enroll in direct deposit through Workday.