Travel Expenses
Postdoctoral appointees in the BPLO bargaining unit who are required to travel for work will receive a travel advance, direct payment, or reimbursement in accordance with the University’s travel and reimbursement policies.
Postdoctoral appointees are responsible for following all applicable University policies, including (but not limited to) obtaining any required preauthorization, meeting reimbursement request deadlines, completing required registrations, and staying within established spending limits.
Please note that individuals seeking reimbursement are responsible for submitting reimbursement requests within 60 days of the expense.
Relevant policies may include:
For more information about travel, please refer to Article 15 (page 34) of the Collective Bargaining Agreement.
Travel Funding
There are no travel grants offered by OUPA or centrally by the University for postdoctoral scholars.
Some departments or schools at Brown may offer travel funding to help offset expenses associated with presenting at conferences. Postdoctoral scholars are encouraged to check with their department or school for available opportunities.
You may also wish to inquire with conference organizers, as some offer travel support for graduate students and postdoctoral scholars.
TravelSafe
All faculty, students, and staff traveling internationally on Brown-related travel are required to register their travel plans in TravelSafe before departure and to update their registration if their itinerary changes.
A confirmation from TravelSafe must be included with any reimbursement or funding request before Brown funds can be disbursed for international travel.
Faculty, students, and staff traveling domestically on Brown-related travel that includes an overnight stay are strongly encouraged to register their travel plans in TravelSafe.
Business Travel Accident Plan
Brown University provides a Business Travel Accident (BTA) Plan to protect Postdoctoral Research Associates traveling on authorized University business. Please note that coverage is active only during the duration of your business trip and travel expenses must be reimbursable by the University for coverage to apply. Review details on the University Human Resources website.
Postdoctoral Fellows and Postdoctoral Research Fellows are not considered University employees and are not eligible for the BTA Plan.